Welcome to Alford Corn Exchange

COVID-19 Important Information

We are delighted to have been able to open the venue again in July.  We have undertaken a Coronavirus (Covid-19) Control Risk Assessment and made changes to our procedures to enable the venue to open as Covid Secure for staff, volunteers, and users.

There are extra measures that will need to be undertaken for anyone wishing to hire the venue to ensure compliance with the current government guidance and to ensure the safety of their attendees and those using the venue after them.  Prior to any booking, the Hirer should read the following documents, in conjunction with the Hire Application Form, made available by either downloading them from our website or will be given a copy of our Coronavirus (Covid-19) Control Risk Assessment, and a copy of the Special Conditions of Hire during Covid-19, which these conditions are a supplemental to, not a replacement of the Conditions and Regulations Governing the Hiring of the Alford Corn Exchange.  The Hirer will then be required to carry out their own Coronavirus (Covid-19) Control Risk Assessment and a copy given to the Manager before any booking can be confirmed.

The following points below are just some of the key points the Hirer will need to consider when wishing to hire the venue:-

1. The Hirer will need to agree with the Manager, prior to any booking being confirmed, the maximum number of attendees that can attend the activity or event at any given time, to ensure the Hirer can maintain the required social distancing.
2. The Hirer must ensure no one with COVID-19 symptoms enters the premises.
3. The Hirer will be responsible for ensuring those attending their activity or event, comply with the COVID-19 Safety Guidelines while entering and occupying the venue, in particular the wearing of any face masks/coverings and any other PPE, and using the hand sanitiser supplied when entering the premises and social distancing.
4. The Hirer will clean all surfaces before using and after with cleaning products provided with virucidal spray or ordinary domestic products. This will be made easier if the Hirer can minimize the areas their attendees come into contact with. Our cleaner is not available to do this between each hire.
5. The Hirer must collect the contact details of all attendees to their activity or event in case they are needed for NHS Track and Trace, which has been mandated in law.
6. We will have the right to close the hall if there are safety concerns relating to COVID-19, for example, if someone who has attended the hall develops symptoms and thorough cleansing is required or if it is reported that the Special Hiring Conditions during Covid-19 are not being complied with, whether by you or by other hirers, or in the event that public buildings are asked or required to close again. If this is necessary, we will do our best to inform you promptly and you will not be charged for this hire.

In practice, government legislation and guidelines, particularly those relating to social gatherings, mean that until restrictions are eased there are still many limitations on activities and events that Hirers can run safely at the venue.

The Alford Corn Exchange Committee undertakes best endeavours to establish the premises as Covid Secure, but it is the responsibility of Hirers to ensure their activities within it are safe and do not compromise the safety of others who may follow.

• Hire Application Form
• Minutes of AGM on 10th September 2021
• Independent Examiners Report on the Accounts year ending 31st March 2021
• Alford Corn Exchange Notice of AGM 2021